Fund Operations Automation
Pilot Systems AI builds and operates custom automations for real estate funds, syndications, and private equity firms. GPs and fund managers spending 20 or more hours a week on back-office work use us to stop.
Most fund managers we work with spend significant time each week on back-office work that should not require a human.
Capital calls, distribution waterfalls, payment tracking, and LP notifications — we build the automation that runs the full process so your team is not doing it manually each time a fund event occurs.
See all servicesQuarterly reports, capital account statements, and LP notices — generated automatically from your fund data. No manual formatting, no last-minute scrambles before the reporting deadline.
How we handle itWho We Serve
Capital call, distribution waterfall, and LP reporting automation for value-add, opportunistic, and core-plus real estate funds.
See services →Capital call and investor reporting automation for deal-by-deal sponsors managing multiple properties or projects simultaneously.
See services →Distribution and LP reporting automation for debt funds, bridge lenders, and preferred equity vehicles.
See services →Custom back-office automation for lean fund teams doing operations manually — typically one to five people handling everything.
See services →We work with fund managers at real estate equity funds, credit vehicles, and syndications — typically firms where one to five people handle the entire back-office workflow.
We do not replace your existing systems. We connect them, automate the workflows between them, and make sure the right work happens at the right time — without anyone doing it manually.
Talk to our teamHow We Engage
01 — Audit & Build
We start by understanding exactly what your team does manually — every step of every process. Then we design and build automations tailored to your fund's structure, your existing tools, and your LP base. No generic software. No one-size-fits-all templates.
See what we automate02 — Operate
Once live, we operate the automations on your behalf. When a capital event happens, the process runs. When reporting is due, the reports generate. Your team focuses on the fund, not the technology running behind it.
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