Client Results
What Actually Happens
When You Build
a Real Pipeline
Stop relying on referrals. Start reading what's possible when outbound is done right.
Vacation Rental Platform
From Feast-or-Famine Pipeline to Qualified Opportunities Every Week
The Situation
StayShare is a vacation rental platform connecting property owners with short-term guests. Their growth depended almost entirely on word-of-mouth referrals from existing property owners. Some months were packed with new listings. Others were completely quiet. The team had no way to predict, control, or accelerate new property owner acquisition, which made revenue planning and team scaling nearly impossible.
What We Built
We built a targeted outbound system aimed directly at active Airbnb and VRBO hosts in StayShare's target markets, using a combination of intent data and property management signals to identify hosts who were already frustrated with existing platforms or actively looking for alternatives. We wrote sequence copy around the specific pain points of property owners: unpredictable occupancy, rising platform fees, and lack of support. The infrastructure was set up with proper deliverability and warming so messages actually landed in inboxes.
"Since partnering with Pilot Systems our pipeline has gone from very inconsistent to full of qualified opportunities."
StayShare
Browser Automation SaaS
Demo Pipeline Built From Zero in 60 Days. Sales Team Finally Has Calls to Close.
The Situation
PixieBrix had built a genuinely impressive browser automation and workflow extension platform with real traction among technical users. But their go-to-market was almost entirely inbound and product-led. Sales conversations happened when prospects found them, not when PixieBrix decided to grow. The pipeline was shallow, unpredictable, and completely dependent on content and community rather than active outreach. The sales team had capacity but not enough qualified conversations to fill it.
What We Built
We built outbound targeting operations leaders, product managers, and digital transformation decision-makers at mid-market SaaS companies and tech-forward organizations with 50 to 500 employees. The messaging led with the specific workflow automation problems those buyers face daily rather than product features, and was sequenced across email and LinkedIn touchpoints to match how enterprise buyers actually research software purchases. Within 60 days the sales team had a consistent, predictable flow of demo calls from decision-makers who showed up knowing exactly what PixieBrix does.
"Honestly, we had tried a few things before this and nothing stuck. Within the first two months we were getting on calls with exactly the kind of buyers we wanted. The quality of the conversations was night and day from anything we had generated on our own."
PixieBrix
Real Estate AI Platform
20+ Qualified Meetings With Real Estate Decision-Makers in Under 60 Days
The Situation
IQLAND had built a sophisticated AI-powered platform designed to help real estate professionals analyze markets, evaluate properties, and make faster investment decisions. The technology was legitimately ahead of what most agents and brokerage principals were used to seeing. But getting in front of the right buyers was the problem. The real estate space is flooded with vendors pitching tools, and agents receive so much noise in their inboxes that most cold outreach gets deleted on sight. IQLAND needed a way to cut through and actually start conversations with decision-makers who had buying authority.
What We Built
We built precision outbound targeting top-producing agents handling $10M or more in annual transactions, independent brokerage principals, and real estate investment firms actively managing residential portfolios. The key was the targeting filter: we specifically identified professionals who were already evaluating technology solutions, not those who were satisfied with the status quo. Our copy led with the financial cost of slow market analysis and missed deal timing rather than platform features. We also layered LinkedIn touchpoints alongside email to build familiarity before the ask, which significantly improved reply rates in a saturated market.
"We had a great product but getting real estate professionals to actually sit down and look at it was the problem. The team built us a targeting strategy we would never have figured out on our own and the meetings started coming in fast. It was exactly what we needed at that stage."
IQLAND
Commercial Flooring
First Commercial Contract in 45 Days. No New Sales Rep Required.
The Situation
American Dream Flooring had spent years building a solid residential business on referrals and repeat customers. The work was good, the reviews were strong, and the team was capable of handling much larger commercial projects. But the commercial market requires a completely different sales motion: longer cycles, more stakeholders, and relationships with decision-makers who receive a lot of vendor outreach. They had tried a few approaches to break into commercial without success, and they did not want to hire a full-time sales rep before validating that the commercial opportunity was actually there.
What We Built
We built outbound targeting three specific buyer types in their metro area: commercial property managers overseeing office and retail portfolios, general contractors managing new construction and renovation projects, and commercial interior designers who specify flooring as part of larger fit-outs. For each segment we built a separate messaging track, because a property manager cares about turnaround time and compliance, a GC cares about subcontractor reliability and pricing, and a designer cares about material selection and project coordination. The specificity of the messaging is what drove response. Their first commercial contract came in at the 45-day mark, and the pipeline has continued to build from there.
"We had been stuck on residential work for years and always talked about breaking into commercial but never knew how to actually get in front of those decision makers. First contract came in at 45 days. We are now actively pursuing commercial as a second revenue line and it is working."
American Dream Flooring
Dubai Real Estate
International Investor Pipeline Built From Zero. Qualified Conversations Every Week Within 90 Days.
The Situation
Springfield Properties was selling Dubai real estate to international buyers: expats, overseas investors, and high-net-worth individuals looking at UAE property for both lifestyle and portfolio diversification. They had a strong track record with existing clients and a handful of referral relationships, but zero systematic way to reach new buyers outside their existing network. Selling property to international buyers at distance requires an unusually high level of trust before a prospect will engage seriously, which makes generic outreach almost completely ineffective. They needed outreach that was specific, credible, and built for the psychology of the high-net-worth buyer.
What We Built
We built a targeted outbound system reaching three international buyer profiles: UK and European expats with existing Dubai connections who were considering a property purchase, GCC-based investors looking to diversify into UAE residential, and North American high-net-worth individuals who had shown signals of interest in international real estate investment. The messaging was built around the specific financial logic of Dubai property: no income tax, strong rental yields, relatively accessible entry points compared to comparable markets in London or New York, and the lifestyle upside of UAE residency. Each message track was personalized to that buyer's likely starting objection. Within 90 days Springfield had a consistent flow of qualified investor conversations coming in on a weekly basis, from buyers who had never been in their network before.
"Our whole business was built on who we knew. Pilot Systems built us a way to reach international investors we had never met and the quality of those conversations was genuinely impressive. We had investors asking us serious questions about specific properties within the first month."
Springfield Properties
Reviews
What Clients Say
"Since partnering with Pilot Systems our pipeline has gone from very inconsistent to full of qualified opportunities."
"Qualified calls started landing on my calendar within weeks. For the first time, our growth doesn't depend on referrals."
"They slay. Incredible. Look no further. Will be doing a lot more with them."
"The targeting and messaging were dialed in from day one. We were talking to the right decision-makers fast."
"They booked us meetings with buyers we'd been trying to reach for a year. The whole system just runs."
Ready to Become the Next Case Study?
Book a free 30-minute session. We'll show you exactly what your pipeline could look like.
Book Your Free Scaling Growth Map Session